PFGCC discussed the results of the PCDF assessment for the 2020/21 financial year
PFGCC discussed the results of the PCDF assessment for the 2020/21 financial year
The Provincial Budget Grant Coordinating Committee (PFGCC) of the Provincial Governance Strengthening Program (PGSP) of the acclaimed Provincial Capacity Development Fund (PCDF) met in Tulagi, the capital of the central province, for two days, 28e 29 and Sept.e September 2022, to discuss the results of the annual performance assessment of the PCDF in the nine provinces for the year 2020/21, and for the allocation of 40 million SIG SBD to eligible provinces, as approved by the government Solomon Islands for 2022.
During its two-day meeting, the PFGCC had a detailed presentation of the performance of the respective provinces from the Evaluation Team Leader, Mr. Tony Hou, who was accompanied by Mr. Roger Townshend, Accountant and Auditor of the PFGCC. evaluation team. After the presentation of the report, the nine provincial secretaries had the opportunity to respond to the questions raised in the report on the provinces by the evaluation team.
The deputy secretaries of the member ministries of the Joint Oversight Committee (JOC) also commented on the report and the performance of the respective provinces. The report shows that overall performance has improved with an average score of 58 being the highest.
The Provincial Secretaries thanked the evaluators for the report indicating that it faithfully reflects what the evaluators found in the field at the time of the evaluation. PFGCC members congratulated Isabel and the central provinces who came first and second in the overall performance results.
It should be remembered that Central and Isabel are the two provinces that have so far obtained a clean audit report in the past two years. The two provinces seem to be setting the tone in terms of accountability, annual performance and audit reports that other provinces will follow. It is no coincidence that the two Provinces are still in the lead.
While the Committee (the PFGCC) does not have the mandate to decide who qualifies, the PCDF Operations Manual gives Provinces the ability to appeal the results within two weeks. The appeal will be heard by the Project Steering Committee called the Joint Oversight Committee (JOC) which will meet on 5e and 6e of this month to browse the Reports.
The Ministry of Provincial and Institutional Strengthening will announce the final results of the 2020/21 evaluation immediately after the JOC meeting, which will end on 6e of this month
In this recently concluded assessment, the nine provinces were assessed on 11 minimum conditions. For a province to qualify for the 2022 allocation, it must meet all 11 minimum qualifying conditions stipulated below:
|No.||Minimum Eligibility Requirements for a Province to Access PCDF Funding|
|1.||Core staff in place (All or three of these core staff must be in place: Provincial Secretary, Assistant Provincial Secretary, Provincial Treasurer, Assistant Provincial Treasurer, Provincial Planning Development Coordinator or Senior Planning Officer.|
|2.||Natural justice (No non-procedural or unfair dismissal or dismissal of any core staff member).|
|3.||PCDF account link to PCDF grant usage.|
|4.||Signed 2019/20 financial statements submitted on time to the Office of the Auditor (OAG) by 31/12/2020.|
|5.||All bank reconciliations updated accurately.|
|6.||Basic public financial management and reporting monitoring.|
|seven.||Province Respond to the OAG’s 2018-2019 report by the Provincial Public Accounts Committee (PACP) and the Provincial Assembly.|
|8.||Compliance with core funding contributions.|
|9.||Funding for cMYP meetings and organized cMYP meetings.|
|11.||Participatory planning process (e.g. Neighborhood Development Committees (WDCs) involving the decision, planning and implementation of WDC projects with the PG.|
The PFGCC is the budget committee established by the Joint Oversight Committee (JOC, the project board) of the Provincial Governance Strengthening Program (PGSP) which meets periodically to review the results of PCDF appraisal reports and make recommendations. recommendations to JOC for final decision. The committee is designed to discuss fiscal and related expenditure issues in the provinces, particularly in relation to grants, and make recommendations to the steering committee which is the JOC.
The performance of individual provinces in the last fiscal year 2020/2021 determines the amount of PCDF each province will receive in the following fiscal year, in this case 2022/23.
The PFGCC is chaired by the Under-Secretary of the Ministry of Provincial Administration and Institutional Strengthening and co-chaired by the Under-Secretary of the Ministry of Finance and Treasury.
The main functions of the PFGCC are to deliberate on provincial service grants from the national government, such as the justification for provincial service grants, the current use of provincial service grants by provinces, the level of provincial service grants, the distribution of provincial service grants between provinces, the provincial service grant administration system, accounting and reporting of provincial service grants, and suggestions for change and reform in the above areas. The PFGCC is mandated to discuss issues relating to intergovernmental funding agreements, such as proposing options for the reform of intergovernmental funding agreements, including revenue sharing.
The PCDF appraisal report which was reviewed by the technical committee (PFGCC) was prepared by the two local consultants: Tony Hou and Roger Townsend. Tony Hou, the team leader, presented the report to the PFGCC in Tulagi.
The PGSP and its PCDF have been supporting the Provinces for over 13 years with infrastructure that brings significant changes to the living conditions of the people of the Solomon Islands. Recent PCDF infrastructure statistics have been tabulated below.
The project has so far delivered 1,549 projects at a total cost of three hundred and nineteen million one hundred and twenty-seven thousand six hundred and thirty-five dollars (SBD319,127,635.66), see table below.
|Article number||Province||Project||Expenses incurred||Current projects||Funds Committed||% of total expenses||People employed|
|3||Culture and Tourism||32||8,121,145.00||2||152,880||2.54||399|
|8||Solid waste management||12||1,681,920.00||0||–||0.53||40|
|ten||Water and sanitation||520||17,222,722.00||5||517,389||5.40||890|
|11||Fishing and marine resources||47||6,495,464.00||2||587 594||2.04||221|
|17||Youth and Sports||seven||3,358,989.00||0||–||1.05||125|
|19||Forestry, lands and natural resources||4||346,921.00||0||–||0.11||12|
|22||Finance and Treasury||2||115,155.00||0||–||0.04||6|
The PCDF is the funding mechanism for the Provincial Strengthening Program (PGSP) launched by the Government of the Solomon Islands in 2004 and launched in 2008/9 with support from donors such as RAMSI, EU, UNCDF and UNDP. The PGSP is now in its second phase and fully funded by the Government of the Solomon Islands since 2016.
Starting next month, the PCDF will be strengthened with the support of donor development partners such as the World Bank and the European Union through the United Nations Development Program through the Integrated Economic Development Project and Community Resilience (IEDCR) and Provincial Governance Service Delivery.
Members of the PFGCC are comprised of the Deputy Auditor General of the Office of the Auditor General, the Assistant Accountant General of the Office of the Accountant General Branch, the Under Secretary to the Cabinet of the Prime Minister’s Office and Cabinet, the Under Secretary for education authorities of the Ministry of Education and Human Resource Development, Deputy Secretary of the Ministry of National Planning and Development Coordination, Deputy Secretary of the Ministry of Civil Service, Deputy Secretary of the Ministry of Women, Youth, Children and Family Affairs, Deputy Secretary of the Ministry of Environment and Climate Change, Disaster Management and Meteorology, Deputy Secretary of the Ministry of Rural Development, and the 9 Provincial Secretaries, as well as MPGIS officers .
Agenda of the two-day PFGCC meeting covered; Confirmation of minutes and matters arising from the May 2021 minutes held at the King Solomon Hotel, presentation of evaluation reports of PCDF-funded projects implemented by the nine provincial governments for fiscal year 2020/ 21, discussions on submitted assessment reports, summary of implementation Status of 2021 Joint Oversight Committee (JOC) recommendations by MPGIS, formulation of PFGCC recommendations for 2020/21 assessment reports, presentation of components of the IEDCR and other pipeline funding, and visiting some of the PCDF project sites in Central Province.
(L-R) Co-Chair, MoFT Deputy Secretary, Margaret Moven, PFGCC Chairperson, MPGIS Deputy Secretary John Misite’e during the PFGCC meeting in Tulagi on May 28, 2021
The PFGCC in session in the Central Provincial Administration Conference Room on September 28, 2022
Deputy Cabinet Secretary, Ms. Florence Joel, Deputy Secretary of PSM, Mr. Luke Cheka
Figure 7- PFGCC members in a session
(LR) Assistant Secretary for Renell and Bellona, Mr. Aubrey Saueha, Assistant Secretary for MJLA, Ms. Joy Angi, and Fiscal Officer for IEDCR, Ms. Joyce Navala
Temotu Provincial Secretary, Mr. Allan Agasi, and Central Provincial Secretary, Mr. Alan Siale. In the background is the chief accountant (supervisor) of the ministry, Mr. Allan Aru
Figure 4: (LR) Principal Technical Advisor of PGSP in MPGIS Mr. Momodou Sawaneh Lamin, Principal Audit Officer in the Office of the Auditor General, Mr. Johnson Lobo, and Planning Officer in MNPDC, Mr. Mathew Walekoro of MNPDC